Home tips & tricks How to Export Selected Outlook Items to PDF Format in a Simple Way

How to Export Selected Outlook Items to PDF Format in a Simple Way

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Problem:

“I am using Outlook 2010 for mailing purpose. I have more than 1500 PST files that contain some important emails, contacts, events, etc. Generally, I used to travel a lot where I need some important emails. So, I want to migrate Outlook emails to portable file that I can carry everywhere. When I tried to export emails manually, it transferred entire Outlook files. As I need to migrate only emails, so I want to know is there any solution available for how to export selected Outlook emails to PDF format? Any help would be great!!”

Solution:

There are plenty methods available to transfer selected or bulk Outlook files to PDF documents. But these methods are quite lengthy and requires a long time to execute. So, we have come up with a reliable tool designed by SysTools to export emails from Outlook to PDF. This utility can easily scan, recover and export all Outlook PST files by performing few steps. It is designed to migrate selective Outlook item such as emails, contacts, calendars, tasks, notes etc. In this blog, I will show you the step by step procedure on how to export selected Outlook item to PDF format.

How to Export Selected Outlook Data Items to PDF Format?

  1. Install and run SysTools PST to PDF Converter software. Then, add the required PST files from your system to the tool by clicking on ‘Add File’.
  2. You have two options to browse PST File, one is ‘Add file’ and other is ‘Add folder’ option for loading selective PST files or multiple PST files at once.
  3. Now, you can view your all PST files in the software. Here, the tool displays all details of your PST Files like From, Subject, To, CC, Sent date, Received date, etc.
  4. The tool provides you different options to view Outlook items like Mails, Calendars, Contacts, Task. You can choose the option accordingly. If you want to view only emails then click on Mails option.
  5. You can also mark the specific file that you want to convert to PDF and click on Export button. 
  6. Further, select the export type as PDF and if you need to add more function then go to the Advance Settings option.
  7. The software gives you different options for exporting according to users need. You will get the option for the Naming convention, Categories to choose the type of category and Date Filter Option under the general settings option.
  8. Select the type of Naming Convention according to the type of data you want to be exported. Next, you have an option to choose the Category of the outlook to convert Outlook item like Mails, Contacts, Calendars, Tasks, Journals, and Notes to PDF.
  9. If you want to export selected Outlook items to PDF file, then you have an option to apply Date filter. The software provides you an option to export your Outlook items to selected date-range. Now, click on the checkbox of Include Internet Message Header option if you want to Include Internet Message Header & then Click on ‘Save’. 
  10. After saving the settings, browse the destination location to save the PDF file and click on the Export button.
  11. Finally, the process to convert Outlook Item to PDF is successfully completed.
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Time to Wrap Up

The write-up covers the topic on how to export selected Outlook items to PDF file and give us the easiest solution to resolve the issue. Because many people have the query on migrating only selected Outlook data items to PDF. But, the manual procedure takes time. So, in this blog, we have discussed the step by step process to migrate selective PST files with the help of Outlook PST to PDF Converter tool. The software has the facility to convert only selected Outlook data item like contacts, calendars, emails, tasks, notes etc. You can select by applying the Date filter option, & it will export you desired PST files within the given date range. The tool support Outlook 2016, 2013, 2010, 2007 and all other lower versions of Outlook.

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